Moves Management & Space Planning

We understand how complex commercial moves are and believe that successful moves are down to planning the minute detail of every aspect of a business and its staff.

 

14 years of experience in Moves Management has equipped us with the skills to deliver any move requirement ranging from a single person move to full company restacks for over one thousand staff.  Our clients for these services have included Prudential, Mishcon de Reya LLP, M&G, BMW, YELL, Government Agencies, 3 Monkeys Zeno, Slater & Gordon and Capita

 

Our moves management service goes hand in hand with the skills of our space planning and architectural team. We often find one informs the other and naturally leads to a streamlined delivery of the overall project.

 

 Areas covered are:

  • Evaluation of existing estates and strategic space planning 

  • Feasibility analysis to produce budgets and schedule overview

  • Detailed assessments to gauge unique business needs

  • Detailed assessment of power and data infrastructure including cabling of workstations

  • Validation of existing client plans

  • Conduct occupancy surveys and staff satisfaction surveys if required

  • Plotting business units onto plans considering dependencies & adjacencies

  • Analysis of filing requirements, move filing storage and rolling racking where required

  • Produce existing and proposed CAD plans with furniture layout for client approval

  • Act as the communication interface between project team, client & IT

  • Liaise with Move Representatives on seating, special needs, change management, etc.

  • Produce detailed move schedule

  • Programme phasing of moves which may include working in live office environment

  • Design and implement labelling systems to apply to layout drawings

  • Conduct File audits, mapping schedules and phasing of filing moves

  • Produce furniture audits and move plans when necessary

  • IT moves will be assessed by our team and specific IT requirements will be built into the move schedule and managed, including associated work with decommissioning and recommissioning the IT. 

  • All IT moves are covered by an audited check sheet for each individual set up.

  • Handle contractor liaisons, to include parking/highways, facilities, AV, IT, security, cleaning, post etc.

  • Arrange green disposal of redundant furniture / IT

  • Business contingency planning and escalation processes

  • Production of welcome pack

  • Production of updated Wayfinder maps

  • Post move help desk management

  • Crate reconciliation

  • Post move reporting